Whether you’re a manager looking for ways to optimise production in the office, or you’re an employee that wants to improve their daily work routine, being efficient at work is a huge plus for businesses, clients and employees alike. From this cloud print services company in London, we take a look at the many ways you can improve productivity in the office and how they can help the business grow overall.
Use a digital to-do list
While it doesn’t mean you can’t use a physical, written down to-do list, having a digital version can show to managers and colleagues what you’ve been doing and how you’ve done your part for the business on a particular day. Break things down into smaller tasks that can be done between 30 mins and an hour to keep yourself on track throughout the day.
Time yourself to see how long your tasks take to finish
If you’re keen to see how long a task actually takes, then time yourself a few times a day to see how long it takes. You may be surprised to find that a lot of your daily tasks don’t take up as much time as you thought, or that they could even take longer to complete. If you have a clear track of time throughout your day you can also show to managers what you’ve been up to.
Set reasonable deadlines
While working efficiently does factor in realistic timeframes and to-do lists, having a deadline that isn’t too difficult, but doable, will make you feel better about the task at hand. While it’s tempting to set a deadline far down the path, make sure you can reach it adequately and take too long to complete the task. The idea is that you remain efficient but not burn yourself out when completing these tasks.
Use the 80/20 rule
This theory proves that 20% of work can often mean 80% improved results. To maximise efficiency, you can identify which tasks are determined as the most important, but also have the most impact on business outcomes. If these tasks are prioritised throughout the day, then you can focus on the less important tasks once the more important ones are out of the way.
It can help you focus on the main outputs of the day and maximise efficiency without changing many processes in your ordinary days at work. And timing yourself to do tasks will allow you to understand which tasks are the most important with minimal effort.
This is a collaborative post.